Production coordinator duties

  • Format all articles (head, subhead, author name, author photo, pull quotes, body copy, bio, images) per Nink’s Scrivener format
  • See the Nink preformatted Scrivener doc, which makes it easy to hit “compile” with all functions already built in, as well as article templates already created: https://www.dropbox.com/sh/6vl8l705jk4bo7n/AAAM0s6BPWFhPCnPgfxxEBxea?dl=0
  • Provide copy editing for all articles
    • See the Nink style guide
  • Reformat submitted head shots to Nink standard 300x300px B&W
  • Update cover image, metadata, footer, etc., in the Scrivener file
  • Format article headers (article title in Scrivener)
  • Export as a EPUB, send formatted, edited newsletter to president & newsletter editor for approval
    • Make corrections as directed by editor and/or president
    • Once approved, export this as epub, mobi, PDF
    • Un-check content in Scrivener to remove members-only items, including membership update (new members’ real names), member notes, elections info, etc.
    • Export public-facing content as epub, mobi, PDF
    • Insert cover in both PDFs
  • Update Mailchimp lists monthly, prior to publication/distribution, with new members or deleting inactive members from the distribution list
  • Write distribution email, including 1- or 2-line promo (exposed in email clients as preview text), headline, and a sentence about each featured article to encourage members to download/read the newsletter
  • Set up new Mailchimp campaign for distribution to membership, replicating and updating the prior campaign
    • Insert all 3 links (epub, mobi, PDF)
    • Send test email to newsletter editor for approval
    • Once approved, replicate this campaign for comp list
    • Delete links and replace with public-facing versions (epub, mobi, PDF)
    • Deploy both campaigns
    • Report open rates to newsletter editor +2 weeks after deployment
    • Post the public editions to the website