Production coordinator duties
- Format all articles (head, subhead, author name, author photo, pull quotes, body copy, bio, images) per Nink’s Scrivener format
- See the Nink preformatted Scrivener doc, which makes it easy to hit “compile” with all functions already built in, as well as article templates already created: https://www.dropbox.com/sh/6vl8l705jk4bo7n/AAAM0s6BPWFhPCnPgfxxEBxea?dl=0
- Provide copy editing for all articles
- See the Nink style guide
- Reformat submitted head shots to Nink standard 300x300px B&W
- Update cover image, metadata, footer, etc., in the Scrivener file
- Format article headers (article title in Scrivener)
- Export as a EPUB, send formatted, edited newsletter to president & newsletter editor for approval
- Make corrections as directed by editor and/or president
- Once approved, export this as epub, mobi, PDF
- Un-check content in Scrivener to remove members-only items, including membership update (new members’ real names), member notes, elections info, etc.
- Export public-facing content as epub, mobi, PDF
- Insert cover in both PDFs
- Update Mailchimp lists monthly, prior to publication/distribution, with new members or deleting inactive members from the distribution list
- Write distribution email, including 1- or 2-line promo (exposed in email clients as preview text), headline, and a sentence about each featured article to encourage members to download/read the newsletter
- Set up new Mailchimp campaign for distribution to membership, replicating and updating the prior campaign
- Insert all 3 links (epub, mobi, PDF)
- Send test email to newsletter editor for approval
- Once approved, replicate this campaign for comp list
- Delete links and replace with public-facing versions (epub, mobi, PDF)
- Deploy both campaigns
- Report open rates to newsletter editor +2 weeks after deployment
- Post the public editions to the website